Catalog Management

🎼 Karhari Media Music Distribution – Catalog Management Guide

🎯 Who This Is For:

This guide is designed for:

• Independent Artists

• Record Labels

• Music Companies

• Content Creators
  Using Karhari Media Music’s digital distribution platform.

📁 What is Catalog Management?

Catalog Management is the process of organizing, updating, and maintaining your music assets—like singles, albums, music videos, metadata, and artwork—for distribution on platforms like Spotify, Apple Music, YouTube, JioSaavn, etc.

🧩 Key Components of Your Catalog

Each release in your catalog includes:

1. Title Info

   • Track Title / Album Title

   • Version (Original, Acoustic, Remix, etc.)

2. Artist Info

   • Main Artist

   • Featured Artist(s)

   • Producer, Composer, Lyricist (metadata credits)

3. Release Type

   • Single

   • EP

   • Album

   • Music Video

4. Artwork

   • Minimum size: 3000 x 3000 pixels

   • Format: JPG/PNG

   • No logos, social handles, or contact info

5. Audio Files

   • WAV format (16bit or 24bit, 44.1 kHz)

   • Mastered and properly labeled

6. Video Files (if applicable)

   • MP4 format, Full HD

   • Clean and high-quality visuals

7. Metadata

   • ISRC (track-level code)

   • UPC/EAN (release-level code)

   • Genre, Language, Lyrics, Parental Advisory, etc.

8. Publishing & Rights Info

   • Copyright Owner

   • Sound Recording Rights

   • Publishing Rights (optional)

📊 How Karhari Media Helps You Manage Your Catalog

🛠 Catalog Submission Process

1. Login to your Karhari Media dashboard

2. Go to “Create New Release”

3. Fill Metadata – Title, Artists, ISRC, Genre, etc.

4. Upload Audio & Artwork

5. Set Release Date & Platforms

6. Submit for Review – Our team checks quality and compliance

7. Track Distribution Status in the dashboard

📌 Important Notes

• Every artist/label must own or control the rights to the content they upload.

• Avoid duplicate content. Don’t re-upload songs already live on other stores unless rebranded.

• Karhari Media is not responsible for copyright disputes—you must ensure you have legal rights.

📂 Organizing Your Back Catalog

• Use folders per release: Artist Name – Album Title

• Maintain a spreadsheet with:

  • Track Names

  • ISRCs

  • Release Dates

  • Platforms

  • Royalties collected

🧾 Catalog Updates After Publishing

Allowed (with limitations):

• Metadata correction (minor)

• Adding missed credits

• Artwork replacement (if policy allows)

• Audio replacement (only in takedown + reupload method)

Not Allowed:

• Major name changes (unless legal proof provided)

• Genre manipulation or keyword spamming

• Fake streaming / black-hat promotion

💰 Royalty Connection to Catalog

Each track or album in your catalog is linked to:

• Monthly/bi-monthly royalty reports

• YouTube monetization earnings

• Facebook, Instagram, TikTok usages

Make sure ISRCs are unique and consistent across platforms for accurate tracking.

🧠 Best Practices

1. Keep a local and cloud backup of all master files.

2. Use consistent naming formats.

3. Tag collaborators clearly.

4. Update catalog quarterly with takedowns, new releases, or remastered versions.