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Legal Document · Karhari Media Pvt. Ltd.

PrivacyPolicy

Karhari Media is committed to protecting your privacy. This policy explains how we collect, use, and safeguard your personal information.

Last Updated: August 2025
support@karharimedia.com
Headquarters: Mumbai, Kolkata, India
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Introduction

Karhari Media ("we," "our," or "us") is committed to protecting your privacy and handling your personal data with transparency and care. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our services, or enter into a digital contract with us as an artist, record label, or YouTube creator.

By accessing our website or using our services, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. If you do not agree with the terms of this policy, please discontinue use of our services immediately.

Applicable Data Protection Laws:

  • Information Technology Act, 2000 (India)
  • Personal Data Protection Bill (India)
  • General Data Protection Regulation (GDPR) — where applicable
  • California Consumer Privacy Act (CCPA) — where applicable
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    Information We Collect

    Personal Information You Provide:

  • Full legal name, stage name, and professional identity details
  • Email address, phone number, and postal address
  • Bank account details, UPI IDs, or payment information for revenue disbursements
  • Government-issued identification documents (PAN card, Aadhaar, passport) for KYC compliance
  • YouTube channel URLs, social media handles, and digital platform credentials
  • Music catalog information including song titles, album names, ISRC codes, and UPC barcodes
  • Copyright ownership documents and licensing agreements
  • Information Collected Automatically:

  • IP address, browser type, and operating system
  • Pages visited, time spent on pages, and navigation patterns
  • Device identifiers and cookies
  • Information from Third Parties:

  • Revenue and streaming data from digital music stores (Spotify, Apple Music, Amazon Music, etc.)
  • YouTube Analytics data including views, watch time, and monetization reports
  • Performance data from UGC platforms and social media networks
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    How We Use Your Information

    Service Delivery:

  • Processing and distributing your music to 20+ digital stores and streaming platforms
  • Managing your YouTube channel under our MCN agreement
  • Revenue Share: 80% to artists and record labels for music distribution; 80% to YouTube creators for MCN services.
  • Issuing digital contracts and maintaining contractual records
  • Providing ISRC codes, UPC barcodes, and metadata management
  • Communication:

  • Sending revenue reports, payment notifications, and account statements
  • Notifying you of policy updates, platform changes, or service modifications
  • Responding to your inquiries, support requests, and complaints
  • Legal and Compliance:

  • Verifying your identity and ownership of content
  • Complying with copyright laws, tax regulations, and government requirements
  • Detecting and preventing fraud, piracy, and unauthorized use of content
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    Data Sharing & Disclosure

    We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

    Digital Music Stores & Streaming Platforms:

    We share your music metadata, artist information, and catalog details with our distribution partners including Spotify, Apple Music, Amazon Music, YouTube Music, JioSaavn, Gaana, Wynk, Hungama, Deezer, Tidal, and other platforms necessary to distribute your content globally.

    YouTube & Google:

    As a YouTube Multi-Channel Network (MCN), we share channel management data with YouTube/Google in accordance with the YouTube Partner Program policies and YouTube's Terms of Service.

    UGC Platforms:

    We share necessary content identification data with Facebook, Instagram, TikTok, Snapchat, and other UGC platforms for Content ID and rights management purposes.

    Legal Authorities:

    We may disclose your information to government authorities, law enforcement agencies, or courts when required by law, court order, or to protect the rights, property, or safety of Karhari Media, our clients, or the public.

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    Data Security

    We implement industry-standard security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction.

    Security Measures Include:

  • SSL/TLS encryption for all data transmitted through our website
  • Secure, encrypted storage of sensitive documents and financial information
  • Access controls limiting data access to authorized personnel only
  • Regular security audits and vulnerability assessments
  • Two-factor authentication for administrative systems
  • Secure backup procedures and disaster recovery protocols
  • Your Responsibility: Maintain confidentiality of login credentials and notify us immediately at support@karharimedia.com if you suspect unauthorized access.
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    Cookies & Tracking Technologies

    Our website uses cookies and similar tracking technologies to enhance your browsing experience and analyze website traffic.

    Types of Cookies We Use:

  • Essential Cookies: Required for the website to function properly, including session management and security features
  • Analytics Cookies: Help us understand how visitors interact with our website (e.g., Google Analytics)
  • Preference Cookies: Remember your settings and preferences for future visits
  • Marketing Cookies: Used to deliver relevant advertisements (only with your consent)
  • Managing Cookies:

    You can control and manage cookies through your browser settings. Most browsers allow you to refuse cookies or delete existing ones. However, disabling certain cookies may affect the functionality of our website.

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    Your Rights & Choices

    Depending on your location and applicable law, you may have the following rights regarding your personal information:

  • Right to Access: Request a copy of the personal information we hold about you
  • Right to Rectification: Request correction of inaccurate or incomplete personal information
  • Right to Erasure: Request deletion of your personal information, subject to our legal obligations
  • Right to Restriction: Request that we limit the processing of your personal information
  • Right to Data Portability: Request your personal information in a structured, machine-readable format
  • Right to Object: Object to the processing of your personal information for direct marketing
  • Right to Withdraw Consent: Where processing is based on consent, you may withdraw it at any time
  • To exercise any of these rights, contact us at support@karharimedia.com with the subject line "Privacy Rights Request." We will respond within 30 days.
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    Data Retention

    We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

    Retention Periods:

  • Active Contract Data: Retained for the duration of your contract plus 7 years after termination (for legal and tax compliance)
  • Financial Records: Retained for a minimum of 8 years as required by Indian tax laws and accounting standards
  • Music Catalog Data: Retained for the duration of distribution agreements and for a reasonable period thereafter
  • Communication Records: Retained for 3 years from the date of last communication
  • Website Analytics: Retained for 26 months (standard Google Analytics retention)
  • Upon expiration of the applicable retention period, we will securely delete or anonymize your personal information.

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    Third-Party Links & Services

    Our website and services may contain links to third-party websites, platforms, and services including YouTube, Spotify, Apple Music, Facebook, TikTok, and others. This Privacy Policy does not apply to those third-party services.

    Platform-Specific Policies:

  • YouTube: Subject to Google's Privacy Policy and YouTube's Terms of Service
  • Meta (Facebook/Instagram): Subject to Meta's Data Policy
  • TikTok: Subject to TikTok's Privacy Policy
  • Digital Music Stores: Subject to each store's respective privacy policy
  • By using our distribution and MCN services, you acknowledge and agree to comply with the applicable policies of all relevant platforms.

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    Children's Privacy

    Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from minors. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately at support@karharimedia.com.

    If we discover that we have inadvertently collected personal information from a minor, we will take prompt steps to delete such information from our records.

    COPPA Notice: YouTube creators who produce children's content must accurately designate their content as made-for-kids in accordance with YouTube's requirements and COPPA regulations.
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    International Data Transfers

    Karhari Media operates primarily in India and distributes content globally. Your personal information may be transferred to and processed in countries other than your country of residence, including countries where our distribution partners and platform providers are located.

    International Transfer Safeguards:

  • Standard contractual clauses approved by relevant data protection authorities
  • Adequacy decisions by applicable regulatory bodies
  • Other legally recognized transfer mechanisms
  • By using our services, you consent to the transfer of your information to countries outside your home country, which may have different data protection standards.

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    Updates to This Policy

    We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will:

  • Post the updated policy on our website with a new "Last Updated" date
  • Send an email notification to registered users and active contract holders
  • Display a prominent notice on our website for a reasonable period
  • Your continued use of our services after the effective date of the updated policy constitutes your acceptance of the changes. We encourage you to review this policy periodically.

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    Contact Us

    If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

    Email: support@karharimedia.com

    Headquarters:

  • Mumbai, Kolkata, India
  • Mumbai Office: WeWork NESCO IT Park, Goregaon East, Mumbai – 400063, MH
  • Kolkata Office: New Town, Action Area 3, Rajarhat, Kolkata – 700135, WB
  • We are committed to resolving any privacy concerns promptly and transparently. For formal complaints, you may also contact the relevant data protection authority in your jurisdiction.

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    Questions About Our Privacy Policy?

    Our team at Karhari Media is here to help. Reach out to us and we'll respond within 30 days.

    Contact Us